A professional and stress free email hosting can do wonders to your business.

As a focused businessperson you would like to have email services that offer specialized services that will make your day-to-day management a breeze.

With an “anywhere anytime” access facility, you will be able to connect seamlessly with your clients and team members, and benefit by sharing files, scheduling tasks, synchronizing calendars, and most important of all getting everyone on the same page.

Companies are finding that email hosting is one of the best approaches to streamline and secure business communication process.

As one IT manager put it, “Email hosting is freeing up our resources enabling us to focus more on core activities”.

In fact a service that offers business like features will find appeal among corporate users.

This is understandable, because a typical staff member spends approximately 30% of his or her time performing some activity that involves email. This is significantly higher than the time spent on phone and face-to face communications.

It is not surprising therefore, that companies choose one among the top email server hosting providers in India.

But first let us make a quick glance on why email hosting benefits any business.

Security

An email solution delivers the highest level of security to an individual or business. With tools like IMAP or POP, email server hosting providers ensure that no sensitive data gets lost while mailing. These tools encrypt data, so that no unauthorized or third party gets access to it.

Address book

An entrepreneur, more often than not, has a demanding work schedule. He or she has to meet deadlines, make appointments, and engage with persons via mails. A cost effective email solution has

• An address book sharing feature that enables the user to add contacts in the address book and also export contact details.
• You can quickly view details of your contacts, arrange them into custom groups to make sorting easy.

A shared address book has many advantages. Your team has to regularly contact customers and suppliers during the course of business. A shared address book works like a collaborative tool by listing out names, email addresses and phone numbers.

Virus and spam protection

Dedicated email solutions filter out spam and virus, so that you need not worry about going through useless mails.

Adequate storage space

Most email hosts provide customized space to their clients. This ensures users are never short of space when they need it most.

Other Features in email hosting that company would like to have are:

• support for large file attachments – preferably up 50 GB in size
• features to consolidate email accounts
• Ability to create custom folders
• Integration with Outlook
• Mobile device support
• IMAP migration tool
• Online file storage and FTP support

But there is one drawback that haunts every business. If they host their website and email with the same company, a downtime can prove disastrous. If email is a critical part of your business, losing access to email can prove to be much more than a minor pain in the neck. It can bring your entire business to a halt.

Nevertheless, this drawback can be effectively addressed by professional quality email hosting.

Top level email server hosting providers deliver best in class tools, capabilities and support that guarantee uninterrupted and reliable service. SLAs and system time guarantee are part and parcel of professional email service providers.

In business level professional email hosting, consumers have three main options.

1. Webmail services – These offer easy-to-use interface but far more robust and powerful than free email services. The best among the email service providers offer bespoke solutions to budget conscious SMEs who want to set up and get their services running as quickly as possible.
2. MS Exchange based services – Many companies have standardized their operations on Microsoft Exchange, a popular feature-rich email platform. On a hosted   platform, businesses need not worry about maintaining or managing their own Exchange servers, because providers take full responsibility for these tasks.
3. Hybrid email services – Hybrid services have a combination of webmail and Exchange accounts that allow faultless viewing and sharing of calendars and business data.

Smart entrepreneurs have understood that a good deal of thought must be given before choosing a hosted email provider. They look for providers that are more likely to deliver long terms benefits for their business, than other commonplace providers.